This Google Docs® tutorial teaches students how to create, store, and share documents with a group online without creating multiple copies

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Subject(s): Computers & Internet Grades(s): Grades 6-7, Junior High/High School

Title – Using Google Docs®

By – Leon Hudson

Primary Subject – Computers / Internet

Grade Level – 7-12

Concept / Topic:

    Create, share, and store documents with Google Docs®.

General Goal(s):

    The student will create, share, and store documents with Google Docs®.

Specific Objectives:

  1. The student will create a new folder.
  2. The student will share a folder.
  3. The student will create a new document.
  4. The student will receive an invitation to a shared document.
  5. The student will edit a shared document.
  6. The student will upload a document into a folder.

Required Materials:

  • One computer with Internet access for each student.
  • A Google® account for each student.
  • The teacher must have a Google® account.
  • Provide each student with a document for uploading.
  • The teacher will share a document for editing with each student.
  • The teacher may have a Google Apps® account and give each student access.

Anticipatory Set (Lead-In):

    The students are working in a group collaborating on a project. How do the students edit a document without generating multiple copies making it difficult to keep track of the current version?

Step-By-Step Procedures:

    Obj. 1. Create a new folder.

    • Using Photostory®, present the Google Docs® interface and demonstrate creating a new folder.
    • Highlight the areas where the student needs to click.
    • Instruct the students to name the folder with a unique name, such as “Last Name_First Initial_Folder.”

    Obj. 2. Share a folder.

    • Using Photostory®, demonstrate how to share a folder in Google Docs®.
    • Highlight the areas the students will click to be successful.
    • Have the students share their new folder with the instructor.

    Obj 3. Create a new document.

    • Using Photostory®, demonstrate how to create a new document in Google Docs®.
    • Establish document formatting criteria for the students to include in their new document.
    • Highlight the menu items each student will click on when creating the document.
    • Instruct the students to save the new document in the new folder they just created with a unique file name, for example “lastname_first initial_doc.”

    Obj. 4. Receive an invitation to share a document.

    • Using Photostory®, demonstrate how to receive an invitation to share a document.
    • Highlight the areas the student will click to be successful.
    • Have the students save the shared document from the teacher in the shared folder.

    Obj. 5. Edit a shared document.

    • Using Photostory®, demonstrate how to edit a shared document in Google Docs®.
    • Highlight the areas the student will click to be successful.
    • Instruct the students to save the edited document in the shared folder.

    Obj. 6. Upload a document into a folder in Google Docs®.

    • Using Photostory®, demonstrate how to upload a document into Google Docs® from a computer.
    • Highlight the areas the student will click to be successful.
    • Instruct the students to upload the document into the shared folder.

Plan for Independent Practice:

    Allow the students to practice with Google Docs® performing each of the objectives.

    The students may replay the Photostory® presentations as they work through each objective.

Closure (Reflect Anticipatory Set):

    Discuss the potential need for the students to collaborate on a document. Have the students explain how Google Docs® may be one way to achieve collaboration.

Assessment Based on Objectives:

  • Each student will have created and shared a new folder with the teacher. In that folder will be the new, shared, edited, and uploaded documents.
  • The teacher can grade the students’ work from the shared folder.
  • This could be a pass/fail lesson or the lesson could be graded according to a rubric. The attached rubric is an example of possible grading criteria.

Adaptations (For Students with Learning Disabilities):

    The teacher can engage the students one-on-one as needed to explain processes.

Extensions (For Gifted Students):

    Include Photostory® demonstrations on using the slide presentation feature in Google Docs® requiring the students to do similar exercises as with documents.

Possible Connections to Other Subjects:

    This lesson can be presented prior to a lesson requiring the students to collaborate on a project, for instance a history or literary arts project.

Example Rubric:


Module 1: Create a New Folder
Criteria 2 pts. 1 pt. 0 pts.
Name the new folder (Student’s name)_Folder The folder was named as (Student’s name)_Folder. The folder name did not follow the naming convention with an underscore between words. The presentation was saved under a different name.
Set the folder name color to blue. The folder name color was changed to blue. The folder name color was changed to another color. The folder name color was left white.
Enter My Folder in the folder description field. Paid attention to case and entered My Folder in the folder description field. Text case was not adhered to or other text was put in the description field. The folder description field was left empty.

Module 2: Share a Folder
Criteria 2 pts. 1 pt. 0 pts.
Share the (Student’s name)_Folder with editing privileges by link. The (Student’s name)_Folder folder was shared by link with editing privileges. The (Student’s name)_Folder folder was shared by link without editing privileges. The (Student’s name)_Folder folder was not shared.

Module 3: Create a New Document
Criteria 2 pts. 1 pt. 0 pts.
Set the document font to Times New Roman. Set the font for the entire document. Set the font for part of the document. Did not set the font to Times New Roman.
Set the text to 14 point. Set the point for the entire document. Set the point for part of the document. Did not set the text to 14 point.
Set the line spacing to double space. Set the line spacing for the entire document. Set the line spacing for part of the document. Did not set the line spacing.
Insert a hyperlink on a word. The hyperlink was on a word and active. The hyperlink was not on a word but was active. The hyperlink was neither a word nor active.
Insert an image. An image was inserted. —– An image was not inserted.
Name the document. The document was named as (Student’s name)_Doc. The document name did not follow the naming convention with an underscore between words. The document was saved under a different name.

Module 4: Receive a Shared Document
Criteria 2 pts.   0 pts.
Follow instructions in the invitation email to share a document. Followed email invitation instructions to share a document. —– Did not share a document.

Module 5: Edit a Shared Document
Criteria 2 pts.   0 pts.
Edit the shared document. Edit the shared document with name and current date. —– Did not edit the shared document.

Module 6: Upload a File
Criteria 2 pts.   0 pts.
Upload a document file from the personal computer to Google Docs into the (Student’s name)_Folder folder. Uploaded a document file from the personal computer to Google Docs into the (Student’s name)_Folder folder. —– Did not upload a file to Google Docs in the (Student’s name)_Folder folder.

E-Mail

Leon Hudson

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